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Regional Initiative against the Illegal Exploitation of Natural Resources

Regional Database on Mineral Flow

The ICGLR Regional Certification Mechanism (RCM) is designed to track and certify all exports of designated minerals originating in ICGLR Member States. A key element of the system is the ICGLR Regional Tracking Database, which will record, analyze and reconcile production and exports of Designated Minerals from all participating Member States.

The ICGLR Regional Database on mineral flows is  the repository of data first generated and stored at the Member State level. Member States will collect mineral data from their respective mineral supply chains and store it in national databases, which will then be then transferred up to populate the Regional Database on a regular basis.

The ICGLR adopted a model where the unique data format for all the Member States is set by the ICGLR Secretariat in order to facilitate data transfers.

The Regional Database consists of three sub-databases:

    1. A regional mine site database;
    2. A regional mineral tracking database;
    3. A regional mineral exporters’ database.


The three sub-databases are linked relationally in way that permits users to run queries encompassing data from all three databases.


      • The Regional Mine Sites Database

Each Member State will constitute its own mining sites database for 3 TG mine sitess which produce designated minerals within its territory. The database will record the identity information of the mine site (identity number, location, etc.) and the status of the mine site (certified, uncertified, yellow side). Regular inspections by Member State inspectors (or designees) will establish and verify the status of each mine site. Inspections of the Member State will be subject to crosschecks and checks during third party audits and will be supported by risk assessments conducted by the Independent Mineral Chain Auditor. The mine site database in Member States is linked to the ICGLR Regional mining site database and  associated protocols on periodic updates to ensure that the information on the situation are held up to date at both national and regional level.

Details on data to be contained in the  national and ICGLR Regional mine site Database can be consulted in Annex 3a.

      • The Regional Mineral Tracking Database

The mineral tracking database is the most complicated of the three sub-databases making up the Regional Database. The RCM requires that certified mineral supply chains have in place a traceability system capable of tracking mine site lots, negotiant lots and exporter lots, thus tracking mineral flows from mine site to point of export. 

The Regional Mineral Tracking Database must be capable of storing and analyzing the data generated by the various traceability systems established in the region to track these certified mineral supply chains. 


      • The Regional Mineral Exporters’ Database

The Regional Mineral Exporters’ Database is used to record information about all the mineral exporters in each of the Member States, including their location, ownership and status. Under the standards of the RCM each exporter must be audited once per year by an accredited third party auditor. The database of exporters must also keep a record of the audits, including a copy of the audit report in PDF and/or Microsoft Word format that can be viewed or downloaded by users.

Details of data to be contained in Member State and ICGLR Regional Mineral Exporters Database can be consulted in Appendices 5b and 5c, respectively.


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